Public Meeting Participation 

Note: You do not need to complete a Delegation Request form if you simply want to view a meeting.

To participate verbally in an electronic public meeting, please contact the Clerk's Department, in writing, eleven (11) business days before the meeting date in order to be listed on the agenda as a delegation.

The Clerk's Department will contact you directly with registration details prior to the public meeting.

You may wish to submit written information only at a public meeting. This can be done by:

• Submitting your written comments by mail or email to the Clerk's Department five (5) calendar days before the meeting date in order to be included on the agenda; or by no later than 12 noon on the day of the meeting for the supplementary agenda, by either:
  • Emailing your comments to the Clerk's Department
  • Mailing your comments to: 7 Milne Street, PO Box 359, Minden Ontario, K0M 2K0, Attention: Clerk's Department

Expected Behaviour during Council Meetings

As an Attendee, you are expected to be respectful, use proper language and speak only to the matter brought before council. Attendees who speak disrespectfully of any person, use improper or non-parliamentary language or speak on any subject other than the subject for which they have received approval to address Council or a Committee will be removed from the meeting.

• Attendees appearing before Council will be limited to ten (10) minutes.
• Attendee groups of more than five (5) people will be limited to two (2) speakers, with a total time of fifteen (15) minutes.

The Mayor or Meeting Chair can limit or reduce the 10-minute speaking time of persons, or extend the speaking time limit, as set out in the Procedural By-law at their discretion during the meeting.

Attendees appearing before Council who have previously appeared before the same Council on the same subject will be limited to providing only new information in their second or subsequent appearances.

 Matters to Bring to Council

Attendees may not bring the following matters to council:

• Matters involving insurance claims
• Matters involving current or pending litigation
• Matters involving or with respect to labour management disputes or issues, unless provided for by legislation or collective agreement
• Matters beyond the jurisdiction of Council; or
• Matters contrary to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

If you would like more information, or to request a delegation with Council please contact the Clerk's office.