Speaking Before Council

Those wishing to appear as a delegation to Council must submit their request for delegation in writing, along with any supporting documents to the Clerk, eleven (11) business days before the meeting date.

Frequently Asked Questions

What is the purpose of a delegation?

The purpose of a delegation is to provide information to Council. You are there to make a presentation to Council and bring relevant information, request funds, or provide an update on committee activities. Council may or may not make a decision on the matter at the time of the delegation but may ask staff to bring back a report so that they can make an informed decision.

How do I get on a Council Agenda as a delegation?

The Clerk will place your name and presentation, once approved, on the public agenda.

How long can I speak for?

Delegations are limited to ten (10) minutes.

What should I provide in my request?

You need to specify in writing the nature of the business to be discussed, provide background material and name the delegate who will address Council. If you do not provide sufficient information or refuse to disclose the reason for your delegation it could result in the request being refused. If you have a presentation, it will be provided to Council in the public agenda.

What else do I need to know about being a delegation?

When speaking or presenting before Council please:

Be mindful to always speak respectfully to and about any other person
Do not use improper or non-parliamentary language
Speak only on the subject contained in your delegation

Presenters appearing before Council who have previously appeared before the same Council on the same subject shall be limited to providing only new information in their second or subsequent appearances.

Can a group attend as a delegation?

A group can request to attend as a delegation, however, speakers will be limited to only two (2) members. The time limit for a group is fifteen (15) minutes.

What types of items can I request as a delegation?

Requests involving the following matters may not be requested as a delegation:

matters involving insurance claims
matters involving current or pending litigation
matters with respect to labour management disputes or issue, unless provided for by legislation or collective agreement
matters beyond the jurisdiction of Council
matters contrary to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)

For more information or if you are unsure about your request, please contact the Clerk's Department.

I Want To...

Apply or Register

Pay or Buy

Find and View